| Award Setup- Getting it Setup | Principal Investigator | Unit/Department | College | OSP | Other Resources |
|---|---|---|---|---|---|
| Verify protocol approvals (e.g., IRB, IACUC, Export Control, Biosafety) | Assistance | Assistance | OSP | ||
| Enter award and budget data in University systems | OSP | ||||
| Assign Project Number | OSP | ||||
| Provide Source Cost Sharing Account Information | Assistance | Primary | Assistance | ||
| Set up Cost Sharing Account | Primary | ||||
| Request a Work-in-Progress (88) Account for Equipment Fabrication | Assistance | Primary | Assistance | Primary | |
| Set up Work in Progress (88) Account for Fabricated Equipment | Primary | ||||
| Request a Work-in-Progress (88) Account for Equipment Fabrication | |||||
| Request an Outgoing Subaward to be Initiated | Primary | Assistance | See https://www.research.colostate.edu/osp/subaward/ for processes related to Outgoing Subawards | ||
| Initiate an Outgoing Subaward | Primary |
| Award Administration- Managing the Project | Principal Investigator | Unit/Department | College | OSP | Other Resources |
|---|---|---|---|---|---|
| Conduct the research project and provide oversight and stewardship on all research activities | Primary | ||||
| Initiate Materials Transfer Agreements, if needed | Primary | Assistance | |||
| Prepare and finalize Materials Transfer Agreements | Primary | ||||
| Review programmatic changes to project | Primary | Assistance | |||
| Coordinate administrative and award term issue resolutions with sponsor | Primary | ||||
| Notify OSP of changes to key personnel | Assistance | Primary | |||
| Request change of key personnel from sponsor | Primary | ||||
| Identify need for No-Cost Extensions and submit request to OSP | Primary | Assistance | |||
| Review and Submit No-Cost Extension notifications/requests | Assistance | Primary | |||
| Notify OSP of anticipated award changes (scope, schedule, etc) | Primary | Assistance | |||
| Negotiate award changes (deliverables, schedule, scope) | Primary | In some cases, OSP has delegated this authority to the PI |
|||
| Provide programmatic deliverables as required, on schedule | Primary |
| Award Administration- Managing Property | Principal Investigator | Unit/Department | College | OSP | Other Resources |
|---|---|---|---|---|---|
| Review and understand sponsor's property terms in the award (Each department should have an individual whose job scope includes property liaison.) | Primary | Assistance | |||
| For fabrications, submit fabrication request form and new chartfield request to Property Accounting Office (PAO) | Primary | ||||
| Request prior approval from sponsor for equipment purchases, when required | Primary | ||||
| Request purchases in Marketplace and attach all relevant documentation | Primary | Procurement Services |
|||
| Review and OK cost transfers involving equipment and property expenses | Primary | ||||
| Confirm receipt, functionality, and track government titled equipment purchases | Assistance | Primary | Property Management (BFS) |
||
| Continually monitor location/functionality of all equipment. Notify department property administrator of any changes. Department will notify appropriate office. | Primary | ||||
| Update project records for government titled equipment | Primary | ||||
| Conduct annual and closeout inventory of government titled equipment | Primary | Assistance | |||
| Request disposition of government or university titled equipment at closeout | Primary | Assistance | |||
| Prepare and submit property reports to sponsor when needed | Assistance | Assistance | Primary |
| Award Administration- Certifying Effort | Principal Investigator | Unit/Department | College | OSP | Other Resources |
|---|---|---|---|---|---|
| Complete effort reports in a timely manner | Primary | Assistance | Unit administrator provides pre-review in eCRT |
||
| Track current and pending effort commitments | Assistance | Primary | |||
| Ensure compliance with effort reporting policy | Primary | ||||
| Notify OSP of changes in effort requiring sponsor approval | Primary | ||||
| Request sponsor approval if effort changes and must have sponsor approval | Primary | ||||
| Understand and comply with sponsor requirements for notifications regarding changes in personnel activity | Primary | ||||
| Certify own effort and certifies staff effort or designates someone with a suitable means of verification that the work provided to certify staff | Primary | ||||
| Communicates with Project Directors on multidisciplinary/multi institutional awards to ensure commitment of activity has been met | Primary | Assistance | |||
| Notify department administrators to make accounting adjustments as needed and ensure that minimum mandatory requirements are met | Primary | ||||
| Provide notifications of reduction or charges in activity to departmental administrators | Primary |
| Award Administration- Non-Financial Reporting | Principal Investigator | Unit/Department | College | OSP | Other Resources |
|---|---|---|---|---|---|
| Identify programmatic reporting requirements and due date and prepare for submission | Primary | Assistance | |||
| Annual and final technical report/summary of research; notify OSP of submission | Primary | Assistance | |||
| Quarterly, annual, or final property report | Primary | Assistance | |||
| Identification and description of new technology, patents, inventions | Primary | ||||
| Submission of all technology, patent and invention reports | Primary | CSU Ventures |
|||
| Technology Control Plan reports when required | Primary | Secure & Global Research |
|||
| Maintain official copies of progress reports | Primary |