Subaward Administration at CSU – Subaward Closeout
Subaward closeout is an important part of the overall closeout of a sponsored award, and the receipt and approval of the final subrecipient invoice is crucial for closing out the sub/award. All final invoices should be marked as ‘Final,’ and the billing period end date on the final invoice should cover the life of the […]
KR PD Budget – Total Direct Costs (TDC) F&A Type
When a sponsor restricts indirect costs, it is usually to a percentage of total direct costs with no F&A exemptions for budget line items like equipment or tuition. For this budgeting situation, the F&A Type for the KR PD budget must be changed to TDC in the Budget Settings lightbox, and then the Applicable Rate […]
Subaward Administration at CSU – Subaward Monitoring & Invoicing
Subaward administration is a shared responsibility at CSU, and Principal Investigators (PIs) are responsible for monitoring subrecipient activities and expenditures. Prior to approving a subrecipient invoice, the PI should ensure that the subrecipient is meeting the award performance expectations, terms, and conditions as well as ensuring expenditures are reasonable for the work performed. If […]
Subaward Administration at CSU – Subaward Initiation & Oversight
Subaward administration is a shared responsibility at CSU. When an award containing a subrecipient is fully executed, the Principal Investigator (PI) is responsible for submitting a ‘PI Request to Initiate Subaward’ to the appropriate OSP senior/research administrator (S/RA). After reviewing the request, the OSP S/RA submits all required subaward documents to the OSP Subaward Team. […]
Assistantships vs Fellowships
When developing sponsored budgets, careful consideration should be taken to properly categorize employees as graduate research assistants or fellows. Proper categorization impacts fringe benefits, tuition remission, and allowable costs for each, and ensures that students receive the Institutional benefits to which they are entitled. Assistantships provide salaries for specific work to be conducted. At CSU, […]
Subaward Administration at CSU –Subrecipient Risk Assessment
Per federal guidance (2 CFR § 200.331), OSP evaluates each subrecipient’s risk of non-compliance with federal regulations and subaward terms and conditions. Factors may include: the subrecipient’s prior experience with the same or similar subawards; the results of previous audits or if not subject to annual audit, a review of their annual financial statements; whether […]
Subaward Administration at CSU – Making a Determination
When developing a proposal with institutions and organizations outside of the University, CSU has an obligation to make a case-by-base determination if the outside entity is functioning as a subrecipient (awardee) or a vendor/contractor (procurement) (2 CFR § 200.330). According to Uniform Guidance, an organization is considered a subrecipient of a federal award when it: […]
Equipment Fabrication Post-award Considerations
Equipment fabrication costs on sponsored projects are accumulated to a Work-in-Progress (8-8) account. To establish a WIP account, a completed Work-in-Progress (WIP) Account Request form should be submitted to the Office of Sponsored Programs (OSP). When a WIP Account Request is received, OSP adds budget to the account and ensures that costs accumulated in the […]
Equipment Fabrication Defined
Some research projects include the design, development, and building of equipment that is not commercially available. Equipment that cannot be purchased “off the shelf,” and is built by the research team, is called “fabricated equipment.” Fabricated equipment is a new piece of equipment or model* constructed for use in the performance of a scope of work […]
Consulting and CSU Employees
A consultant is an individual or business whose expertise is required to perform the project. Consultant services are temporary and highly specialized or technical and generally not available within the University. CSU investigators should not be listed as ‘Consultants’ on CSU sponsored projects. CSU investigators wishing to provide measurable effort on a sponsored project awarded […]