Proposal Review & Submission

OSP is responsible for reviewing the budget and other business section components for compliance with University processes and policies, sponsor requirements, and Uniform Guidance, especially with regard to allowable costs and subrecipient monitoring.

OSP has opted to provide this review prior to the KR PD record being submitted to internal approval routing so that corrections can be made before institutional approvals are triggered. Communication about the review happens outside of KR PD, by email or phone:

  • Budget information must be included within the KR PD record, and OSP should be notified that the budget is ready for review at least 5 business days prior to the sponsor deadline.
  • OSP will complete the review on a first-in, first-out basis, and will strive to complete the review no later than 2 business days after the notice was received.

After OSP has notified the PI and/or department that the business section review is complete, the proposal can be submitted to routing.

  • Proposals should be submitted for internal approval routing no later than 3 business days prior to the deadline.

A proposal should have all internal approvals before the sponsor deadline date.

If a sponsor portal has a specific administrative submission requirement, the information for registration must be conveyed to the appropriate OSP research administrator well in advance of the deadline so that access is ensured for an on-time proposal submission.

For sponsors and/or systems that require an OSP submission, sufficient time must be provided before the deadline for the submission process to be completed. If not given at least 24 hours prior to the deadline for the submission process, OSP cannot guarantee an accurate or on-time submission.