| Identify awards ready for closeout | Primary | Assistance | | Assistance | |
| Review autogenerated closeout notices 90 days before project end date | Primary | Assistance | | | |
| Ensure expenditures/cost transfers have been posted to correct accounts in a timely manner (all cost transfers approved by OSP) | | Primary | | | |
| Ensure encumbrances (including subrecipient) have been reviewed/closed | | Primary | | | |
| Reconcile account to ensure Cost Sharing commitments have been fulfilled | | Primary | | Assistance | |
| Review system financial reports for allowable/budgeted expenses and resolve issues | Assistance | Primary | | Assistance | |
| Confirm completion of subrecipients’s work and approval of final invoice | Primary | | | | |
| Ensure receipt of subrecipient’s final invoice & closeout of Subaward prior to closeout of Prime award | | | | Primary | |
| Transmit subrecipient closeout documents (to PI and then Agency’s Certification) | | | | Primary | |
| Ensure final property inventory is complete and accurate | Primary | | | | Property Management Office |
| Identify any inventions and make disclosure to CSU Ventures/Technology Transfer Office | Primary | Assistance | | | STRATA |
| Ensure all inventions/patents have been identified, included on forms, and forms signed/sent to OSP | Primary | Assistance | | | |
| Ensure that all required award technical reports have been submitted to sponsor and a copy has been provided to OSP | Primary | Assistance | | | |
| Verify final financials, final invoice, and payments received | | | | Primary | |
| Ensure that all Financial Reports have been submitted to sponsor and available for audit | | | | Primary | All financial reports should be provided by OSP |
| Maintain official financial documents for sponsored projects per Records Retention requirements | All | All | All | All | |
