Submission Deadlines
& Meeting Dates

IBC approval forms can be submitted at any time to the Office of Research Collaboration and Compliance. Submissions requiring review by the full committee at a convened meeting are subject to the Submission Deadline below for the indicated IBC Meeting Date.

To submit an approval request, please visit our approval request submission page.

Applications are due the last Wednesday of each month, for review the following month.

  • Submissions received after the deadline will be placed on the next regularly scheduled meeting agenda.
  • A researcher may not initiate use of biohazardous material until IBC approval is granted.
Protocol Submission DeadlineIBC Meeting Date
January 7th*January 21st
January 29thFebruary 11th
February 25thMarch 11th
March 25thApril 8th
April 29thMay 13th
May 27thJune 10th
June 24thJuly 8th
July 29thAugust 12th
August 26thSeptember 9th
September 30thOctober 14th
October 28thNovember 11th
November 30th*December 9th*

*Holiday Schedule

In accordance with the NIH Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules (NIH Guidelines), IBC meetings are open to public attendance. Members of the public are welcome to attend the open portions of the meeting in which research subject to the NIH Guidelines is discussed. The Institution reserves the right to restrict access to any closed portion of the meeting, which may include discussions involving research activities that do not fall under the NIH Guidelines, or matters of a personal, proprietary, or security nature.

Each member of the public who wishes to attend must submit a request for meeting details to [email protected] a minimum of seven days prior to the scheduled meeting date.

As required by NOT-OD-25-082, minutes of IBC meetings that occur on or after June 1, 2025, will be posted as soon as possible after they have been approved by the IBC and all appropriate and allowable redactions have been made. For more information regarding our IBC meeting and minutes procedures, please see our IBC Meeting and Minutes SOP.

2025 Meeting Minutes

June 11, 2025 (meeting canceled, no minutes)
July 9, 2025 
August 13, 2025
September 10, 2025
October 8, 2025
November 12, 2025
December 10, 2025

2026 Meeting Minutes

January 21, 2026

February 11, 2026

March 11, 2026

April 8, 2026

May 13, 2026

June 10, 2026

July 8, 2026

August 12, 2026

September 9, 2026

October 14, 2026

November 11, 2026

December 9, 2026