Best Practices

Readability

The CRB supports performance of quality veterinary clinical trials in client-owned animals that involve informed consent.  According to the NIH, the ideal reading level of a clinical trial consent form is 6th grade.  The reading level of a document can be determined using several programs.  Microsoft Word is one of these programs, and the “Spelling and Grammar” tool can be used to determine the Flesh-Kincaid Grade Level.

The CRB is not requiring that investigators reach this ideal.  However, we are offering information to help investigators understand readability and improve the consenting process.  Some links to a couple of helpful web resources are included below.

Client Consent Forms

In addition to the Consent Form templates provided on the CRB Forms and Submission Information page, the following two documents below and the Readability information above are provided as resources for creating a client consent form for a veterinary clinical trial.

Client Consent Form Guidelines
CSU CRB Consent Form Review Checklist

Additional Study Documents

Additional study documents that may be helpful in communicating study expectations include a study information sheet and study calendar/roadmap. Templates for these documents are included below:

Study Calendar/Roadmap
Study Information Sheet

Adverse Events

Monitoring of adverse events (AEs) is critical to the safety of study animals and data integrity. Its purposes include:

  • Identifying events that may have immediate effect on the safety of the patient
  • Informing regulators, investigators, and others of new and important information about events that occur on a clinical trial
  • Providing a summary of adverse experiences in order to develop the drug or regimen toxicity profile

ADVERSE EVENT DEFINITIONS

Adverse event (AE):

From the COHA vGCP training: Any unfavorable and unintended clinical sign or abnormality having been absent at baseline, or, if present at baseline, appears to worsen and is temporally associated with medical treatment or procedure, regardless of the attribution (i.e., relationship of event to medical treatment or procedure).

From VIHC GL: Any observation in animals that is unfavorable and unintended and occurs after the use of a veterinary product or investigational veterinary product, whether or not considered to be product related.

From FDA: Any untoward medical occurrence associated with the use of a drug whether or not considered drug related.

Unexpected Adverse Event:

From the FDA: An event or reaction that is not listed in the investigator’s brochure or is not listed at the specificity or severity that has been observed; or, if an investigator’s brochure is not required or available, is not consistent with the risk information described in the general investigational plan or elsewhere in the current IND application.

Proposed: An event or reaction that is not listed in the informed consent document or clinical study protocol, or is not listed at the specificity or severity that has been observed.

Serious Adverse Events (SAE):

From COHA vGCP training: An AE that results in any of the following outcomes, occurring at any dose, is considered serious:

  • Death
  • Life-threatening consequences
  • Inpatient hospitalization or prolongation of existing hospitalization
  • Major change in ability to perform activities of daily living (e.g., eating, sleeping, urinating, defecating)

From COHA SAE reporting form (see below): any untoward medical occurrence that results in death, is life-threatening, requires or prolongs hospitalization, causes persistent or significant disability/incapacity, or in the opinion of the investigators represents other significant hazards or potentially serious harm to a study subject. A serious adverse event is considered unexpected if it is not described in the clinical study protocol or in the informed consent document.

Additional Documents and References Regarding AEs

COHA Serious Adverse Event (SAE) reporting form developed by COHA, the Clinical Translational Science Award (CTSA) One Health Alliance, which is comprised of veterinary schools partnered with medical and other colleagues through a National Institutes of Health Clinical Translational Science Award (CTSA). COHA’s mission is to advance our understanding of diseases shared by humans and animals. The alliance leverages the expertise of physicians, research scientists, veterinarians, and other professionals to find solutions for medical problems and to address the well-being of humans, animals, and the environment. This approach will capitalize on One Health opportunities that accelerate translational research (https://www.ctsaonehealthalliance.org).

Adverse Event case report form – an example form that can be used to capture AEs in a study.

Veterinary Cooperative Oncology Group – Common Terminology Criteria for Adverse Events (VCOG-CTCAE v2) following investigational therapy in dogs and cats. Despite the “oncology” in the name, this version has been expanded to capture AEs after any investigational therapy. Cardiologists, neurologists, immunologists, and surgeons contributed to this version to create a document that would be more useful to a wider range of specialists that are conducting clinical trials.