As part of CSU’s proposal process, a subrecipient should provide a clearly defined scope of work for its portion of the project, a detailed budget, and a budget justification. Also, the subrecipient needs to provide a complete subrecipient commitment form or letter at the proposal stage. This documentation is used by the OSP Subaward Team to begin the process of issuing an Outgoing Subaward once a fully executed award is in place.

Using the appropriate subrecipient commitment document matters!

A Proposal Subrecipient Commitment form is needed when an entity is not found in the FDP Subrecipient Clearinghouse. This form is used to gather both proposal-specific information and institutional data that is not available to us in any external system. Additionally, the OSP Subaward Team uses this information for the required risk analysis and to facilitate the subaward process after an award/agreement has been fully executed.

A FDP Subrecipient Letter Template is used when an entity has a current profile in the FDP Expanded Clearinghouse. (Note: Entities do not have to be FDP members to be listed in the Clearinghouse). The letter includes project-specific information, including contact information and compliance assurances, but does not duplicate institutional information available in the FDP Expanded Clearinghouse.

The FDP letter template should be used only if the subrecipient maintains a full profile in the FDP Subrecipient Clearinghouse, where OSP can get institutional information and verify key indicators for our risk analysis process.

For additional guidance on CSU’s subaward process, visit the OSP’s Subaward webpage at https://www.research.colostate.edu/osp/subaward/