If the payroll for any or all employees on a quarterly ecrt statement is not accurate, the Department Effort Coordinator/Grant Manager (DEC) or PI can click the Revise Payroll box(es) and button to put the statement on hold in “Revision Requested” status.

That action creates a Project Statement Revision Requested task in the DEC’s work list in ecrt to either Approve (if a revision is needed and a PPDA is being processed outside the system) or Reject (if no revision is needed after all).  **Note: Payroll adjustments are not processed in ecrt.  A Past Period Distribution Adjustment (PPDA) must be processed in Oracle and that adjustment will feed to ecrt once approved and posted.

Once the PPDA has been fully processed and loads to ecrt, the status of the adjusted project statement will flip from “Revision Requested” to “Revision Pending”.  The DEC will also receive an email notification that there is a Process Project Statement Revision task in their ecrt work list.  The DEC must review the revision task and click the ‘Post’ button to post the adjustment to the project statement.  **Note: Do not click the ‘Post & Maintain’ button unless there are additional adjustments still in process and you want to keep the statement on hold and maintain the “Revision Requested” status.

The Revision Requested and Revision Pending processes are detailed in the updated ecrt Effort Coordinator User Guide (see page 23 during the Pre Review period or page 34 during the Certification period).