International Travel Loaner Laptop Program

When you arrange travel to one or more countries that pose significant information security risks, the university encourages you to take a loaner device to help keep your data, research, scholarships, and the CSU network safer. The device is configured to process data that requires a higher level of protection. After the travel, the device will be wiped securely. We encourage you to pick up the device several days in advance of your trip so that IT staff can address any questions or issues you may have before you depart. 

All faculty and staff may use this service to request a loaner device.

Currently, the loaner program does not include smartphones.

Countries Subject to U.S. Comprehensive Sanctions

[Information]

Countries Subject to U.S. Targeted Sanctions or Other Export Restrictions

[Information]

Highest level of export restrictions

Crimea / Donetsk People’s Republic and Luhansk People’s Republic regions of Ukraine
Cuba
Iran
North Korea
Syria

Restricted Entities

In addition to export controls related to the countries above, certain institutions, organizations, and individuals are included on various Denied Parties or Entity Lists. Federal laws and regulations require CSU to screen for these restricted entities and to avoid entering into business relationships with them unless we first secure an export license. 

Contact the CSU Export Control Administrator for help with screening or requesting a license. 

Note: These lists are summarized for International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), and the Office of Foreign Assets Control (OFAC) requirements.

Why it matters

You likely have data stored on your device, and that data may be viewed as valuable to certain foreign governments or other entities, or must be protected under university policies, state, or federal laws. 

The U.S. State Department, along with the CSU Secure and Global Research Office, recommends removing personal and sensitive information from your device before your travel.

  • If you must bring laptops or cell phones, keep them in your possession at all times. 
  • Do not accept thumb drives, install unfamiliar software, open suspicious links, pr connect to insecure wireless networks. 
  • Protect your elections with up-to-date anti-virus software (see U.S. Dept. of State Overseas Security Advisory Council Reports for more information.

How to create a ticket

To request support, click Request Device and provide the requested information.

  • Unit
  • Type of operating system
  • Duration of travel
  • Destination
  • Any additional software

You can expect a response to your request within 10 business days.

After approval, you should contact SGR to arrange pick up the device several days in advance of your trip. 

SGR staff can address any questions or issues you may have before you depart.

 

Frequently Asked Questions

Who is eligible to use checkout devices?

Any CSU faculty or staff who is traveling to a high-risk country is eligible to borrow devices.
CSU employees traveling to other locations are not eligible to borrow devices, as this program aims to reduce risks in traveling to certain locations.

Can I borrow a smartphone?

Initially, we will focus on loaning laptops. At this time, we do not have loaner smartphones.

How long can I borrow a device for? 

Thirty (30) days is the maximum loan duration. (The average trip duration to these countries is 14 days, according to past travel data.) Field research may require longer trips, and we will work with you to accommodate those needs.

Request Device
IMPORTANT!
Upon return, please do not connect device to the CSU network. The SGR Office will wipe the device securely.

If you have any additional questions, please contact Secure and Global Research.