Submission Deadlines and Meeting Dates

Revised Human Subjects Regulations (Common Rule) Wednesday, June 20th 2018

The regulations that human subjects researchers must adhere to (referred to as the Common Rule Regulations) were established in 1991. In 2011, federal agencies began the long-awaited process to revise these regulations and, on January 18, 2017, the final revisions to the Common Rule (Final Rule) were posted in the federal register. The effective and implementation dates have recently changed. As posted in the federal register on June 18, 2018, the revised final Common Rule is both effective and to be implemented on January 21, 2019 with the option of implementing 3 burden-reducing provisions before January 21, 2019.

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Human Subjects Application Submission Deadlines For Calendar Year 2019

Applications that meet the exempt or expedite criteria may be submitted at any time (please see the list of exempt & expedite criteria here).

The deadlines listed below apply only to protocol actions that must be reviewed by full committee at a convened meeting, including:

  • New applications that do not qualify for exempt or expedite review due to the risk level, population, or study design.
  • Continuing renewals for protocols that do not qualify for exempt or expedite review
  • Amendments to protocols that have continued review by the full board
  • Amendments to protocols that include an increased risk to the participants
  • Reportable incidents

Please use the current forms from the web for each application submission.

Applications are due by 5:00pm on the 1st Thursday of each month (dates below). Submit the application via eProtocol.

MonthProtocol Submission DeadlineIRB Meeting Date
January3rd10th
February7th21st
March7th28th
April4th18th
May2nd16th
June6th20th
July5th18th
August1st15th
September5th19th
October3rd17th
November7th14th
December*6th 20th

Following the meeting (on the 3rd Thursday of each month), an e-mail from eProtocol regarding the IRB’s determination will be sent to the PI (and all personnel listed on the protocol) within 10 working days. A Researcher may not initiate human participant involvement (including recruitment and/or records access) until an IRB approval number for the project is received.

Processing for Exempt or Expedite review applications:
Applications are sent to IRB member(s) within 10 business days following submission via eProtocol. Expedite reviews may take up to 15 working days for the initial review.
Average time from submission to approval for an expedited protocol is ~32 business days (one month)