Written by Tricia Callahan\u00a0<\/strong>and\u00a0Liz Grinstead<\/strong><\/p>\n Complete and timely submission of technical and financial reports, along with other documents required to close out an award, is necessary to ensure the University\u2019s compliance with Federal and agency requirements.<\/p>\n Subpart D of the\u00a0Uniform Guidance\u00a0<\/a>(2 CFR 200.344<\/a>) addresses award closeout, providing guidance to the Federal awarding agencies and to non-Federal entities like CSU.\u00a0 It is important to remember that Uniform Guidance is just that\u2026 guidance to the Federal awarding agencies.\u00a0 Therefore always check your notice of award (NOA) and the sponsor\u2019s administrative procedures on proper award closeout.<\/p>\n Who\u2019s responsible?<\/strong><\/p>\n Closeout should be a partnership between the Principal Investigator (PI), the department, and the central administrative office.\u00a0 It is important that all constituents understand the requirements for closeout, the timeline for closeout (typically 90 days following the end date of the period of performance), along with their roles in the process.<\/p>\n Here at Colorado State University (CSU), the PI is responsible for providing timely and complete technical reports to the sponsor and any required invention disclosures.\u00a0 PIs should work with subrecipients to ensure their information is reflected in these documents.<\/p>\n All final financial documents (e.g., final invoices and final financial reports) must be submitted by the Office of Sponsored Programs.\u00a0 It is important that any and all financials reported to a sponsor, even in a technical report, come from the central administrative office.<\/p>\n At CSU, departments assist in award closeout in the following ways:<\/p>\n Remember, award closeout is a shared responsibility.\u00a0 At any given time, OSP is monitoring hundreds of active grant awards, while working to close some awards and setting up new ones.\u00a0 Delays in the closeout process can be costly and time consuming and may delay the setup of a new award.<\/p>\n\n
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