{"id":294,"date":"2025-10-29T21:56:36","date_gmt":"2025-10-29T21:56:36","guid":{"rendered":"https:\/\/www.research.colostate.edu\/osp\/?page_id=294"},"modified":"2026-04-09T17:05:30","modified_gmt":"2026-04-09T17:05:30","slug":"student-support-on-sponsored-projects","status":"publish","type":"page","link":"https:\/\/www.research.colostate.edu\/osp\/guidance\/student-support-on-sponsored-projects\/","title":{"rendered":"Student Support on Sponsored Projects"},"content":{"rendered":"\n<p>Student support encompasses benefits for GRAs on Sponsored Projects, such as salary, tuition, and fees. Check out the tools below for guidance on Mandatory Graduate Fees and effectively managing your student support on sponsored project funding.<\/p>\n\n\n\n<p>*Read the specific Award Terms and Conditions before charging any expense to a sponsored project.<\/p>\n\n\n\n<p>(1) GRA Predoc appointment type \u2013 used for <em>Fellowship<\/em> and Trainee Grants. Some Trainee grants require a GRA Predoc student to be a full\u2010time student, currently defined as 9 credit hours.<br>(2) Tuition, Differential Tuition, and fees may be paid out of the associated Cost of Education Account, which may have restrictions on the type of costs that can be charged. Read the specific<br>Award Terms and Conditions before charging any expense to a project.<br>(3) Fringe may not be charged to the \u201853\u2019 sponsored project; however, the fringe benefit cost will be paid by a central pool.<\/p>\n\n\n\n<table id=\"tablepress-24\" class=\"tablepress tablepress-id-24\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Appointment<br \/>\nType<\/th><th class=\"column-2\">Compensation<br \/>\nType<\/th><th class=\"column-3\">Employment<br \/>\nType<\/th><th class=\"column-4\">Compensation<br \/>\nAllowed on<br \/>\nSponsored<br \/>\nProjects<\/th><th class=\"column-5\">Tuition and<br \/>\nDifferential<br \/>\nallowed on<br \/>\nSponsored<br \/>\nProjects?<\/th><th class=\"column-6\">Mandatory Fees<br \/>\nallowed on<br \/>\nSponsored<br \/>\nProjects?<\/th><th class=\"column-7\">Fringe Benefits by<br \/>\nAppointment<\/th><th class=\"column-8\">Fringe Benefits<br \/>\nallowed on<br \/>\nSponsored<br \/>\nProjects?<\/th><th class=\"column-9\">Resources<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">Graduate<br \/>\nResearch<br \/>\nAssistant<br \/>\n(GRA)<\/td><td class=\"column-2\">Monthly Salary<\/td><td class=\"column-3\">At\u2010will<br \/>\nEmployee<\/td><td class=\"column-4\">Yes*<\/td><td class=\"column-5\">Yes* \u2010 In\u2010State<br \/>\nportion only<\/td><td class=\"column-6\">Yes*<\/td><td class=\"column-7\">Health contribution,<br \/>\nEAP, ACA, Medicare,<br \/>\nParental Leave,<br \/>\nWorker\u2019s Comp<\/td><td class=\"column-8\">Yes*<\/td><td class=\"column-9\"><a>https:\/\/graduateschool.colostate.edu\/<br \/>\nfinancial\/assistantships\/<\/a><\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\">Graduate<br \/>\nTeaching<br \/>\nAssistant<br \/>\n(GTA)<\/td><td class=\"column-2\">Monthly Salary<\/td><td class=\"column-3\">At\u2010will<br \/>\nEmployee<\/td><td class=\"column-4\">No<\/td><td class=\"column-5\">No<\/td><td class=\"column-6\">No<\/td><td class=\"column-7\">Health contribution,<br \/>\nEAP, ACA, Medicare,<br \/>\nParental Leave,<br \/>\nWorker\u2019s Comp<\/td><td class=\"column-8\">No<\/td><td class=\"column-9\"><a>https:\/\/graduateschool.colostate.edu\/<br \/>\nfinancial\/assistantships\/<\/a><\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">GRA Predoc<br \/>\n(1)<\/td><td class=\"column-2\">Monthly Stipend<\/td><td class=\"column-3\">Trainee<br \/>\n(not an<br \/>\nemployee)<\/td><td class=\"column-4\">-1<\/td><td class=\"column-5\">-2<\/td><td class=\"column-6\">-2<\/td><td class=\"column-7\">Health contribution,<br \/>\nEAP, ACA, Medicare,<br \/>\nParental Leave,<br \/>\nWorker\u2019s Comp (3)<\/td><td class=\"column-8\">No (3)<\/td><td class=\"column-9\"><a>https:\/\/graduateschool.colostate.edu\/<br \/>\nfinancial\/<\/a><\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\">Student Hourly<\/td><td class=\"column-2\">Bi\u2010weekly pay<br \/>\nbased on hours<br \/>\nlogged on<br \/>\nTimeClock Plus<\/td><td class=\"column-3\">At\u2010will<br \/>\nEmployee<\/td><td class=\"column-4\">Yes*<\/td><td class=\"column-5\">No<\/td><td class=\"column-6\">No<\/td><td class=\"column-7\">Medicare, ACA,<br \/>\nWorkman\u2019s comp<\/td><td class=\"column-8\">Yes*<\/td><td class=\"column-9\"><a>https:\/\/financialaid.colostate.edu\/stud<br \/>\nent\u2010employment\/<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<!-- #tablepress-24 from cache -->\n\n\n<h2 class=\"wp-block-heading\">Mandatory Graduate Fees on Sponsored Projects<\/h2>\n\n\n\n<p>As of January 2023, mandatory student fees for all Graduate Students will be partially paid by CSU (per an email from the Office of the Provost on November 29th). This will be a phased approach, during the spring semester of 2023 GRAs and GTAs will have 50% of their fees paid by CSU and be responsible for the other 50%; for the academic year 2024-2025 they will have 75% of their fees paid by CSU and be responsible for 25%, and by the academic year 2025-2026 100% of their fees will be covered by CSU. Fee coverage may be by a central account, a College\/Department account, or a sponsored project account.&nbsp;<\/p>\n\n\n\n    <div class=\"alignnone wp-block-stalwart-blocks-sticky-nav-group\" id=\"sticky-nav-block_f94dfc5712cbec5e51f227e851ff1a37\" style=\"grid-template-columns: 27% 1fr;\">\n\n    <aside>\n\n        <p class=\"sticky-nav-title\">\n            Navigation        <\/p>\n\n        <nav>\n        <\/nav>\n\n    <\/aside>\n\n    <div class=\"sticky-nav-content-sections\">\n\n        <div class=\"acf-innerblocks-container\">\n\n<section class=\"sticky-nav-item\" id=\"mandatory-student-fees-faq&#039;s---updated-10\/13\/2025\">\n\n    <div class=\"sticky-nav-section-heading\"><h3>Mandatory Student Fees FAQ&#039;s &#8211; Updated 10\/13\/2025<\/h3><\/div>\n\t<div class=\"acf-innerblocks-container\">\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>What are mandatory student fees?<\/summary>\n<p>General Fees, University Technology Fee, University Facility Fee, and University Alternative Transportation Fee. For international GRA students, the Immigration Services Fee (f\/k\/a Internal CSU SEVIS Fee).<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>Can mandatory student fees be paid on sponsored projects?<\/summary>\n<p>Students with GRA appointments who are staffed on a 53 account may be able to have their mandatory fees paid in proportion to the effort they have on a sponsored project the same as tuition and differential tuition. Mandatory fees must have been part of the budget during proposal submission for them to be allowable and will be charged in the amount of the current phase.<\/p>\n\n\n\n<p>If fees are specifically unallowed per the terms and conditions of an award, mandatory fees will be unallowed as well. If a GRA\u2019s salary will be split between projects, fees should be pro-rated between projects.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>Will the mandatory fees be exempt from indirect?<\/summary>\n<p>Like tuition and differential tuition, mandatory fees will be exempt from indirect costs.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>How should we budget for mandatory student fees in upcoming proposals?<\/summary>\n<p>The best practice is to budget fees in the same way as tuition and differential tuition. Tuition and fees should be pro-rated If a GRA will be paid less than full-time (50% FTE is considered \u201cfull-time\u201d during the AY for a GRA). Use the current year\u2019s&nbsp;<a href=\"https:\/\/financialaid.colostate.edu\/base-tuition\/\">tuition and mandatory fees<\/a>&nbsp;as your basis and refer to the guidance for&nbsp;<a href=\"https:\/\/www.research.colostate.edu\/osp\/guidance\/\" data-type=\"page\" data-id=\"33\">Preparing Budgets on Sponsored Projects.<\/a><\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>Is there sample budget justification language?<\/summary>\n<p>We suggest the following description in the budget justification: Graduate student tuition and mandatory fees are requested in accordance with University guidance. The request for tuition and fees is based on resident graduate credit hours and associated mandatory fees. Inflation is calculated at 8% in future budget periods.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>If I have additional questions, who should I contact?<\/summary>\n<p>Please reach out to the&nbsp;<a href=\"https:\/\/graduateschool.colostate.edu\/team\/\">Graduate School<\/a>&nbsp;or your&nbsp;<a href=\"https:\/\/www.research.colostate.edu\/osp\/about-osp\/staff\/\" data-type=\"page\" data-id=\"22\">OSP Research Administration team.<\/a><\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>Can we rebudget on existing awards to pay for mandatory student fees if we did not request them at the proposal stage?<\/summary>\n<p>Mandatory student fees cannot be paid on projects that they were not requested and justified at the proposal stage.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>What Academic Year (AY) does the Summer Session align with?<\/summary>\n<p>Summer Session aligns with the AY preceding it. For example, Summer 2024 aligns with AY 2024.<\/p>\n<\/details>\n\n<\/div>\n\n<\/section><!-- .sticky-nav-item -->\n\n\n<section class=\"sticky-nav-item\" id=\"student\u2019s-support-on-sponsored-projects-faq&#039;s---updated-6\/23\/2023\">\n\n    <div class=\"sticky-nav-section-heading\"><h3>Student\u2019s Support on Sponsored Projects FAQ&#039;s &#8211; Updated 6\/23\/2023<\/h3><\/div>\n\t<div class=\"acf-innerblocks-container\">\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>Can a student on a federal work-study award work on my federally funded project?<\/summary>\n<p>No. Only students on State or Institution work-study awards can work on federally funded projects.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>Can I pay tuition and fees for my graduate student who is a student hourly from my sponsored project?<\/summary>\n<p>No. Students must have a GRA or GRA Pre-Doc assignment and be enrolled in at least one resident-instruction credit to be eligible for tuition and fees. (<a href=\"https:\/\/graduateschool.colostate.edu\/financial\/assistantships\/\">https:\/\/graduateschool.colostate.edu\/financial\/assistantships\/<\/a>)<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>My GRA student is enrolled in continuation registration or online credits. Can I use my sponsored project to pay their tuition?<\/summary>\n<p>No. Sponsored Programs aligns with the graduate school in what types of credits will be covered for Graduate Assistantships. Students must have a GRA or GRA Pre-Doc assignment and be enrolled in at least one resident-instruction credit, to be eligible for tuition and fees. (<a href=\"https:\/\/graduateschool.colostate.edu\/financial\/assistantships\/\" target=\"_blank\" rel=\"noreferrer noopener\">https:\/\/graduateschool.colostate.edu\/financial\/assistantships\/<\/a>)<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>What Colleges\/Programs can pay for differential tuition on sponsored programs accounts?<\/summary>\n<ul class=\"wp-block-list\">\n<li>College of Engineering<\/li>\n\n\n\n<li>College of Business<\/li>\n\n\n\n<li>School of Advanced Materials Discover (SAMD)<\/li>\n\n\n\n<li>Graduate Degree Program in Ecology (GDPE)<\/li>\n\n\n\n<li>Cell and Molecular Biology<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/www.research.colostate.edu\/osp\/2021\/07\/15\/assistantships-vs-fellowships\/\">https:\/\/www.research.colostate.edu\/osp\/2021\/07\/15\/assistantships-vs-fellowships\/<\/a><\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>My GRA is paid on two projects, and one of them does not allow tuition or fees. Can I pay for tuition fully on the project that allows tuition?<\/summary>\n<p>No. The tuition and mandatory fees should be allocated by the effort on the project(s) for the same period. If a project does not allow these expenses, then a department or other nonsponsored project would need to be charged.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>My GRA has been doing extra work and I would like to pay them a \u201cbonus\u201d, how do I do that?<\/summary>\n<p>Students should be compensated for extra work, and it can be reflected in an increased FTE. Work with HR personnel to determine the best method. Restrictions may apply to international students. Supplemental pay is not allowed on GRA, or GRA Pre-Doc assignments.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-style-details-outline is-layout-flow wp-block-details-is-layout-flow\"><summary>We have a student receiving a fellowship on a Predoctoral Graduate Research Assistant job profile. Why do their payments show up in KFS but not in ecrt (effort certification &amp; reporting technology)?<\/summary>\n<p>Payments for Predoctoral GRAs are considered stipends (to support the student in their pursuit of studies or research, offset the fellow\u2019s cost of living, etc.). Since fellowship\/trainee stipends are not driven by hours or effort worked, they are not part of CSU\u2019s definition of Institutional Base Salary (IBS) reflected on the quarterly effort statements or certified in ecrt.<\/p>\n<\/details>\n\n<\/div>\n\n<\/section><!-- .sticky-nav-item -->\n<\/div>\n    \n    <\/div><!-- .sticky-nav-content-sections -->\n\n    <\/div><!-- .sticky-nav -->\n\n<script>\n    var stickyNavBreakpoint = 992;\n<\/script>","protected":false},"excerpt":{"rendered":"<p>Student support encompasses benefits for GRAs on Sponsored Projects, such as salary, tuition, and fees. Check out the tools below for guidance on Mandatory Graduate Fees and effectively managing your student support on sponsored project funding. *Read the specific Award Terms and Conditions before charging any expense to a sponsored project. (1) GRA Predoc appointment [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":33,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":true,"footnotes":""},"microsite":[],"class_list":["post-294","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/294","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/comments?post=294"}],"version-history":[{"count":0,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/294\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/33"}],"wp:attachment":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/media?parent=294"}],"wp:term":[{"taxonomy":"microsite","embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/microsite?post=294"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}