{"id":254,"date":"2025-10-29T19:33:00","date_gmt":"2025-10-29T19:33:00","guid":{"rendered":"https:\/\/www.research.colostate.edu\/osp\/?page_id=254"},"modified":"2026-01-14T17:23:48","modified_gmt":"2026-01-14T17:23:48","slug":"financial-management-matrix","status":"publish","type":"page","link":"https:\/\/www.research.colostate.edu\/osp\/financial-management-project-closeout\/financial-management-matrix\/","title":{"rendered":"Financial Management Matrix"},"content":{"rendered":"\n

Roles & Responsibilities Matrix<\/h2>\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Award Administration- Managing Finances
\n<\/th>		Principal Investigator
\n<\/th>		Unit\/Department
\n<\/th>		College
\n<\/th>		OSP
\n<\/th>		Other Resources
\n<\/th>\n<\/tr>\n<\/thead>\n
Overall responsibility for financial and programmatic stewardship of award
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Review Notice of Award terms and conditions
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td><\/td>\n<\/tr>\n
Review Project Budget and create Spending and Procurement Plan
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Generate requisitions in purchasing systems
\n<\/td>		<\/td>Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Prepare revised budget
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Initiate Re-budgeting request with OSP where Sponsor Authorization is required
\n<\/td>		Assistance
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Review and submit re-budgeting request to sponsor
\n<\/td>		Assistance
\n<\/td>		Assistance<\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n
Monitor project spend rate
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Inform OSP of anticipation of 75% spend, if sponsor notification is required
\n<\/td>		Assistance
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Cost Sharing: Post and Track
\n<\/td>		Assistance
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Ensure fulfillment of cost share commitments
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td><\/td>\n<\/tr>\n
Request personnel appointment in HR
\n<\/td>		<\/td>Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Monitor award expenditures for allowability, allocability and reasonableness throughout Period of Performance
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Ensure proper documentation exists and is retained to support appropriateness of expenditures
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Identify changes to approved Budget that require sponsor approval and notify OSP
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Review deviations in expenditures
\n<\/td>		Assistance
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Spot audit expenditures
\n<\/td>		Assistance
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Review accuracy of account codes\/cost allocations\/suspensions
\n<\/td>		<\/td>Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Reconcile accounts on a monthly basis
\n<\/td>		<\/td>Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Cost transfers: Initiate journal entry and provide supporting documentation for approvals
\n<\/td>		<\/td>Primary
\n
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Cost transfers: Review request and approval
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Provide Justification and any required sponsor forms for request for Carryforward when sponsor approval is required
\n<\/td>		Assistance
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Request Carryforward from sponsor
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Program Income: Identify and ensure posting to appropriate account
\n<\/td>		<\/td>Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Program Income: Setup separate account and report to sponsor
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Monitor and reconcile balances to ensure spending within budget and to prevent overexpenditure
\n<\/td>		<\/td>Primary<\/td><\/td><\/td><\/td>\n<\/tr>\n
Review and Receive subcontractor invoices
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Approve payment of subcontract invoices
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n
<\/div>\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t
Award Administration- Managing Cash
\n<\/th>		Principal Investigator
\n<\/th>		Unit\/Department
\n<\/th>		College
\n<\/th>		OSP<\/th>Other Resources
\n<\/th>\n<\/tr>\n<\/thead>\n
Manage cash (handling of checks, etc.) and deposits of checks
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Process Letter of Credit drawdown for a specific federal funded agency
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Record Letter of Credit draw for a specific federal funded agency
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Monitor and pursue the collections of overdue payments from sponsors
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Refund excess cash back to Sponsor and provide proper documentation
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n
<\/div>\n\n\n\n\n\n\n\t\n\n\t\n\t
Award Administration- Financial Reporting
\n<\/th>		Principal Investigator
\n<\/th>		Unit\/Department
\n<\/th>		College
\n<\/th>		OSP
\n<\/th>		Other Resources
\n<\/th>\n<\/tr>\n<\/thead>\n
Identify reporting requirements and due date and prepare for submission
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Provide quarterly, annual, or final financial reports to sponsor
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n

Other Matrix Resources <\/h2>\n\n\n\n
\n
Proposal Review & Submission Responsibility Matrix<\/a><\/div>\n\n\n\n
Proposal & Budget Development Responsibility Matrix<\/a><\/div>\n\n\n\n
Account setup & Award Administration Responsibility Matrix<\/a><\/div>\n\n\n\n
Account Receipt & Negotiation Responsibility Matrix<\/a><\/div>\n\n\n\n
Outgoing Subaward Responsibility matrix<\/a><\/div>\n\n\n\n
Financial Management Responsibility Matrix<\/a><\/div>\n\n\n\n
Project Closeout Responsibility Martrix<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Roles & Responsibilities Matrix<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":250,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"microsite":[],"class_list":["post-254","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/254","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/comments?post=254"}],"version-history":[{"count":0,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/254\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/250"}],"wp:attachment":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/media?parent=254"}],"wp:term":[{"taxonomy":"microsite","embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/microsite?post=254"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}