{"id":242,"date":"2025-10-29T19:26:02","date_gmt":"2025-10-29T19:26:02","guid":{"rendered":"https:\/\/www.research.colostate.edu\/osp\/?page_id=242"},"modified":"2026-01-29T18:41:07","modified_gmt":"2026-01-29T18:41:07","slug":"outgoing-subawards","status":"publish","type":"page","link":"https:\/\/www.research.colostate.edu\/osp\/subaward\/outgoing-subawards\/","title":{"rendered":"Outgoing Subawards Matrix"},"content":{"rendered":"\n

Pre-Award Activities with Outgoing Subawards<\/h2>\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t
Proposal and Budget Development- Getting it Together
\n<\/th>		Principal Investigator
\n<\/th>		Unit\/Department
\n<\/th>		College
\n<\/th>		OSP<\/th>Other Resources
\n<\/th>\n<\/tr>\n<\/thead>\n
Identify subawardees\/collaborators
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td><\/td>\n<\/tr>\n
For proposals with subrecipients, collect subrecipient documents (SOW, budget, budget justification, commitment form)
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Initial review of sub commitment form for completion including UEI#, SAM.gov expiration, IACUC or IRB, IDC rate agreement
\n<\/td>		Assistance
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
For proposals with high-risk subrecipients (foreign entities or small businesses), develop fixed price\/deliverable-based budget & SOW
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n
<\/div>\n\n\n\n\n\n\n\t\n\n\t
Proposal Review & Approval- Getting it Checked Out
\n<\/th>		Principal Investigator
\n<\/th>		Unit\/Department
\n<\/th>		College
\n<\/th>		OSP<\/th>Other Resources
\n<\/th>\n<\/tr>\n<\/thead>\n
Review subrecipient’s materials and check for their institutional approval(s)
\n<\/td>		<\/td>Primary
\n<\/td>
\n<\/td>		Assistance
\n<\/td>		<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n

Post Award Activities with Outgoing Subawards<\/h2>\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Subcontracting- Getting Others Going
\n<\/th>		Principal Investigator
\n<\/th>		Unit\/Department
\n<\/th>		College
\n<\/th>		OSP<\/th>Other Resources
\n<\/th>\n<\/tr>\n<\/thead>\n
Submit PI Request to Issue form to OSP support team
\n<\/td>		Primary<\/td>Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Submit Authorization to Issue to Subaward Administrator with required paperwork
\n<\/td>		<\/td><\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n
Draft Subaward Agreement and email to subrecipient
\n<\/td>		<\/td><\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n
Negotiate terms with subrecipient
\n<\/td>		<\/td><\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n
Process partially executed agreement for final signature and return to subrecipient, PI and department.
\n<\/td>		<\/td><\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n
Email department for requisition number to issue a purchase order
\n<\/td>		<\/td><\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n
Create requisition in KFS
\n<\/td>		<\/td>Primary<\/td><\/td><\/td><\/td>\n<\/tr>\n
Approve requisition request and create purchase order
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Receive, review and email Subcontractor’s Invoice to PI and department for review and approval
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Review subrecipient invoice and email PI signed approval\/rejection to OSP Subaward Invoicing Team
\n<\/td>		Primary
\n<\/td>		Assistance
\n<\/td>		<\/td><\/td><\/td>\n<\/tr>\n
Communicate invoicing issues with subrecipient and work to resolve, if needed
\n<\/td>		Assistance
\n<\/td>		Assistance
\n<\/td>		<\/td>Primary<\/td>
\n<\/td>\n<\/tr>\n
Submit request for payment of invoice to accounts payable
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Request amendment to subaward by submitting required paperwork to OSP subaward administrator
\n<\/td>		<\/td>Assistance<\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Draft, negotiate and finalize amendments including providing copy of fully executed amendment to subrecipient, PI and department
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Submit PO change request to subaward invoicing administrator.
\n<\/td>		<\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Confirm completion of Subcontractor’s work
\n<\/td>		Primary
\n<\/td>		<\/td><\/td><\/td><\/td>\n<\/tr>\n
Confirm receipt of Final Invoice, cost share fulfillment & closeout form
\n<\/td>		<\/td><\/td><\/td>Primary<\/td>
\n<\/td>\n<\/tr>\n
Collect subrecipient closeout documents <\/td><\/td><\/td><\/td>Primary
\n<\/td>		<\/td>\n<\/tr>\n
Pay final invoice<\/td><\/td><\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n

Other Matrix Resources <\/h2>\n\n\n\n
\n
Proposal Review & Submission Responsibility Matrix<\/a><\/div>\n\n\n\n
Proposal & Budget Development Responsibility Matrix<\/a><\/div>\n\n\n\n
Account setup & Award Administration Responsibility Matrix<\/a><\/div>\n\n\n\n
Account Receipt & Negotiation Responsibility Matrix<\/a><\/div>\n\n\n\n
Outgoing Subaward Responsibility matrix<\/a><\/div>\n\n\n\n
Financial Management Responsibility Matrix<\/a><\/div>\n\n\n\n
Project Closeout Responsibility Martrix<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

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