{"id":236,"date":"2025-10-29T18:05:48","date_gmt":"2025-10-29T18:05:48","guid":{"rendered":"https:\/\/www.research.colostate.edu\/osp\/?page_id=236"},"modified":"2026-04-09T16:13:18","modified_gmt":"2026-04-09T16:13:18","slug":"award-receipt-negotiation","status":"publish","type":"page","link":"https:\/\/www.research.colostate.edu\/osp\/award-receipt-negotiation\/","title":{"rendered":"Award Receipt & Negotiation"},"content":{"rendered":"\n
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OSP is responsible for the review, negotiations, and execution of all sponsored awards\/agreements received by the University. PIs, Deans, and Department Heads are not authorized to negotiate or sign sponsored awards\/agreements. Any correspondence about an incoming award, especially if it is an email with attachments, should be immediately forwarded to the OSP. Check out the Award Receipt & Negotiation Responsibility Matrix<\/a> for more information.<\/p>\n\n\n\n

Award Receipt<\/summary>\n

Sponsored awards are to the University. As such, only authorized University officials<\/a> can sign agreements and accept awards on behalf of the Institution. PIs, Deans, and Department Heads are not authorized to negotiate or sign sponsored awards\/agreements.<\/p>\n\n\n\n

See the Quick Clip video on Signature Authority<\/u><\/a> at CSU.<\/p>\n\n\n\n

All correspondence about incoming sponsored awards and agreements should be forwarded to the OSP. The appropriate OSP research administrator will review the award notice to determine if any additional action or information is required before the sponsored project (\u201853\u2019) account can be set up. The following will hold up the account setup process:<\/strong><\/p>\n\n\n\n

KR PD Record has not been fully routed, and the Institutional Proposal created<\/p>\n\n\n\n

Animal or Human subjects, select agent\/biosafety\/rDNA protocol process not complete<\/p>\n\n\n\n

COI disclosure process not complete<\/p>\n\n\n\n

Pending Technology Control Plan or IT Security Plan<\/p>\n\n\n\n

Cost-share account information has not been provided<\/p>\n\n\n\n

Approval for waived F&A has not been completed<\/p>\n\n\n\n

Award terms that cannot be accepted by the University.<\/p>\n<\/details>\n\n\n\n

Award Negotiation<\/summary>\n

OSP Senior Research Administrators (SRAs) are responsible for reviewing award\/agreement terms and conditions and for negotiating terms that are favorable to the University.<\/p>\n\n\n\n

If an awarded budget differs from the proposed budget, a modified budget, justification, and\/or scope of work may be requested.<\/p>\n\n\n\n

PIs and their associated administrator will be provided a fully executed copy of the signed award\/agreement for their records.<\/p>\n<\/details>\n<\/div>\n\n\n\n

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Award Receipt & Negotiation Responsibility Matrix<\/a><\/p>\n\n\n\n

Resources<\/h4>\n\n\n\n

Award Forms<\/a><\/p>\n\n\n\n

Commonly Requested Info<\/a><\/p>\n\n\n\n

OSP SRAs<\/a><\/p>\n\n\n\n

Subaward Information<\/a><\/p>\n\n\n\n

Working with Industry guidance<\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n

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Award Lifecycle<\/h2>\n<\/div>\n\n\n\n
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