{"id":223,"date":"2025-10-29T17:31:12","date_gmt":"2025-10-29T17:31:12","guid":{"rendered":"https:\/\/www.research.colostate.edu\/osp\/?page_id=223"},"modified":"2026-01-14T17:24:49","modified_gmt":"2026-01-14T17:24:49","slug":"proposal-responsibilities-matrix","status":"publish","type":"page","link":"https:\/\/www.research.colostate.edu\/osp\/proposal-budget-development\/proposal-responsibilities-matrix\/","title":{"rendered":"Proposal & Budget Development Matrix"},"content":{"rendered":"\n

Roles & Responsibilities<\/h2>\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t
Preparing to Submit a Proposal- Getting Started<\/th>Principal Investigator<\/th>Unit\/Department<\/th>College<\/th>OSP<\/th>Research Acceleration<\/th>Other Resources<\/th>\n<\/tr>\n<\/thead>\n
Locate funding opportunity<\/td>Primary<\/td>Assistance<\/td><\/td><\/td>Assistance<\/td><\/td>\n<\/tr>\n
Read and interpret sponsor instructions for proposal preparation<\/td>Primary<\/td>Assistance<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Ensure individual registration with e-Submission systems as needed<\/td>Primary<\/td><\/td><\/td>Assistance*<\/td><\/td>*OSP handles Institutional registration with systems<\/td>\n<\/tr>\n
Manage restricted (limited submission) funding opportunities<\/td><\/td><\/td>Assistance<\/td><\/td>Primary<\/td><\/td>\n<\/tr>\n
Determine need for Non-disclosure agreements, Teaming agreements, etc.<\/td>Primary<\/td><\/td><\/td>Assistance<\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Proposal and Budget Development- Getting it Together<\/th>Principal Investigator<\/th>Unit\/Department<\/th>College<\/th>OSP<\/th>Research Acceleration<\/th>Other Resources<\/th>\n<\/tr>\n<\/thead>\n
Create internal proposal record for review & approvals (KR PD)<\/td>Primary*<\/td>Assistance*<\/td><\/td><\/td><\/td>*Department support varies<\/td>\n<\/tr>\n
Develop technical narrative, biographical information, institutional resources, etc.<\/td>Primary<\/td>Assistance<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Identify subawardees\/collaborators<\/td>Primary<\/td><\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
For proposals with subrecipients, collect subrecipient documents (SOW, budget, budget justification, commitment form)<\/td>Primary<\/td>Assistance<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Initial review of sub commitment form for completion including UEI#, SAM.gov expiration, IACUC or IRB, IDC rate agreement <\/td>Assistance<\/td>Primary<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
For proposals with high-risk subrecipients (foreign entities or small businesses), develop fixed price\/deliverable-based budget & SOW<\/td>Primary<\/td>Assistance<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Ensure required time & effort available by key personnel, if awarded<\/td>Primary<\/td>Assistance<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Draft budget<\/td>Assistance*<\/td>Primary*<\/td><\/td><\/td><\/td>*PI may have responsibility in some departments<\/td>\n<\/tr>\n
Obtain cost share approval (ICF- Institutional Commitment Form) from appropriate sources<\/td>Assistance*<\/td>Primary*<\/td><\/td><\/td><\/td>*OVPR to approve<\/td>\n<\/tr>\n
Obtain approval for F&A (indirect) cost waiver\/reduction<\/td>Primary*<\/td>Assistance*<\/td><\/td><\/td><\/td>*OVPR to approve<\/td>\n<\/tr>\n
Review budget<\/td><\/td>Primary<\/td>Assistance<\/td>Assistance<\/td><\/td><\/td>\n<\/tr>\n
Complete proposal (portal, forms) as indicated in guidelines<\/td>Primary*<\/td>Assistance*<\/td><\/td><\/td><\/td>*Department support varies<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n

Other Matrix Resources <\/h2>\n\n\n\n
\n
Proposal Review & Submission Responsibility Matrix<\/a><\/div>\n\n\n\n
Proposal & Budget Development Responsibility Matrix<\/a><\/div>\n\n\n\n
Account setup & Award Administration Responsibility Matrix<\/a><\/div>\n\n\n\n
Account Receipt & Negotiation Responsibility Matrix<\/a><\/div>\n\n\n\n
Outgoing Subaward Responsibility matrix<\/a><\/div>\n\n\n\n
Financial Management Responsibility Matrix<\/a><\/div>\n\n\n\n
Project Closeout Responsibility Martrix<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Roles & Responsibilities<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":222,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"microsite":[],"class_list":["post-223","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/223","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/comments?post=223"}],"version-history":[{"count":0,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/223\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/pages\/222"}],"wp:attachment":[{"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/media?parent=223"}],"wp:term":[{"taxonomy":"microsite","embeddable":true,"href":"https:\/\/www.research.colostate.edu\/osp\/wp-json\/wp\/v2\/microsite?post=223"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}